GRGoverned records
TA-14 AI GOVERNANCE LIBRARY
Governed Records
Explore the evidence records used to establish governance, admissibility, authority, accountability, traceability, controlled execution, and preserved outcome integrity across the AI lifecycle.
GOVERNED-RECORD CONTROL DESK
Find the evidence required to govern action.
A record becomes governed when its identity, source, authority, continuity, integrity, context, relationship, and execution relevance are preserved well enough to support review and admissibility.
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TD
01
DocumentationPre-Execution
Technical Documentation
Design records, architecture, intended purpose, limitations, dependencies, configuration, and implementation evidence.
Governance purpose
Establish what the system is, what it is intended to do, how it is configured, and which operating boundaries govern its use.
Preserved evidence5 record types
◆System Description
◆Architecture Record
◆Intended-Purpose Statement
Execution routeTA-14 Governed Documentation Route
RA
02
RiskPre-Execution
Risk Assessments
Preserved evaluations of identified risks, mitigations, controls, uncertainty, and residual risk.
Governance purpose
Bind risk claims to identifiable evidence, authorized review, treatment decisions, and declared acceptance conditions.
Preserved evidence5 record types
◆Risk Register
◆Risk Assessment
◆Treatment Decision
Execution routeTA-14 Risk and Evidence Route
VE
03
AssurancePre-Execution
Validation Evidence
Evidence demonstrating that the AI system performs acceptably for its intended use and declared operating conditions.
Governance purpose
Determine whether testing methods, thresholds, results, limitations, and reviewer authority support an admissibility decision.
Preserved evidence5 record types
◆Validation Plan
◆Test Results
◆Threshold Record
Execution routeTA-14 Testing and Assurance Route
ER
04
ExecutionRuntime
Runtime Execution Records
Execution-time evidence including authority validation, admissibility decisions, committed actions, and preserved outcomes.
Governance purpose
Prove what was proposed, what evidence was available, who had authority, which gate decision was issued, and what occurred.
Preserved evidence5 record types
◆Execution Request
◆Authority Record
◆Gate Decision
Execution routeTA-14 Admissible Execution Route
MR
05
OperationsPost-Execution
Monitoring Records
Operational monitoring, drift detection, incidents, complaints, anomalies, and post-deployment observations.
Governance purpose
Preserve new operational evidence capable of confirming, challenging, or invalidating prior assumptions and approvals.
Preserved evidence5 record types
◆Monitoring Plan
◆Operational Metrics
◆Drift Record
Execution routeTA-14 Continuous Admissibility Route
AR
06
AssurancePost-Execution
Audit Records
Independent governance reviews, findings, corrective actions, verification evidence, and closure determinations.
Governance purpose
Preserve the scope, method, independence, findings, corrective action, and final verification of governance review.
Preserved evidence5 record types
◆Audit Scope
◆Review Evidence
◆Finding Record
Execution routeTA-14 Audit and Verification Route
AU
07
AuthorityPre-Execution
Authority Records
Preserved evidence establishing who may approve, deny, escalate, intervene, modify, or execute a governed action.
Governance purpose
Prevent execution from relying on assumed, outdated, delegated, expired, or contextually invalid authority.
Preserved evidence5 record types
◆Role Assignment
◆Delegation Record
◆Scope of Authority
Execution routeTA-14 Authority Validation Route
DG
08
DataLifecycle
Data Governance Records
Records preserving data identity, provenance, quality, authorized use, access, processing, retention, and transformation.
Governance purpose
Determine whether data can responsibly support a model, decision, review, claim, or execution condition.
Preserved evidence5 record types
◆Data Inventory
◆Provenance Record
◆Quality Assessment
Execution routeTA-14 Data Admissibility Route
IR
09
OperationsPost-Execution
Incident Records
Preserved evidence of detection, containment, investigation, correction, escalation, revalidation, and outcome review.
Governance purpose
Convert an operational failure or anomaly into an attributable and reviewable governance sequence.
Preserved evidence5 record types
◆Incident Report
◆Containment Record
◆Root-Cause Analysis
Execution routeTA-14 Incident Revalidation Route
TA-14 GOVERNED-RECORD SEQUENCE
Evidence must remain connected from reality to outcome.
Establish the condition or event.
Preserve attributable evidence.
Protect sequence and integrity.
Determine usable evidence.
Bind evidence to the decision.
Preserve the approved action.
Record controlled performance.
Preserve what actually occurred.
RBRecord boundary
GOVERNED-RECORD BOUNDARY
A stored file is not automatically governed evidence.
Documents, logs, screenshots, reports, approvals, test results, and system outputs may exist without being attributable, continuous, authentic, complete, authorized, contextually relevant, or admissible. TA-14 separates the existence of information from the governance quality required to rely on it before execution.